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Operations Coordinator Scottsdale, Arizona Reports to: CEO
As an Operations Coordinator you will report directly to the CEO and will perform diverse duties that include interacting directly with customers and vendors and sourcing competitive pricing for electronic components. Additionally, you will assist the CEO in day-to-day operations to ensure the successful operation of the business. This can and will include everything from calendar management and email correspondence to working closely with clients and vendors to manage orders.
A successful candidate will take initiative, use a high degree of independent judgement, be highly-organized, be competent in key administrative skills, and will establish strong rapport with both vendors and customers. This role will operate in a fluid and fast-paced environment and the ability to quickly shift and adapt as initiatives and responsibilities change is crucial to success in this position.
The key responsibilities will include:
Provide day-to-day support to the CEO for his administrative needs as required, including answering phones, calendar management, expense management, and email correspondence.
Assist with sourcing simple orders. Reactively and proactively respond to requests from clients. Request status updates from vendors and re-source products for received orders.
Effectively represent the CEO during calls, in-person meetings, and through written correspondence.
Handle sensitive business communications, both internally with employees and externally with clients and vendors.
Create and maintain executive files and documents including reports, meeting minutes, notes, correspondence, Power Point presentations, and other documents.
Independently develop new and enhanced systems and procedures to enable both the CEO and any supporting functional units to perform tasks quicker, more effectively, and more efficiently, helping to reduce company cost and resource consumption.
Manage and take ownership of a variety of special projects for the CEO.
Represent the CEO by acting as an ambassador for the company in his stead as required.
Knowledge, Skills, & Abilities
Education / Experience
Bachelor’s degree in supply chain, accounting, business, or economics preferred.
2-3 years procurement and vendor management experience highly-desired.
1-2 years administrative support preferred.
Skills and Abilities
Computer skills including the Microsoft Office Suite with strong knowledge in Excel.
See the “big picture” of the business and provide the necessary support to ensure objectives are met.
Ability to multi-task and approach ever-changing schedules with flexibility and poise.
Effective and clear communication skills, both verbal and written, in accomplish challenging mission objectives.
Proactive in problem-solving with strong decision-making capabilities.
Strong ability to anticipate needs and self-assign tasks with minimal supervision.
Hands-on with a "doer" mentality and an acute attention to detail and follow-through.
Always prepared to go "above and beyond” in supporting the business.
Uphold the highest standards of integrity and confidentiality.
Always displays outstanding professionalism and interpersonal skills.
Ability to maintain confidentiality and professional decorum